October 27, 2021
Energetic Health Institute
The Energetic Health Institute understands that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits our websites and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law. At no time will we ever sell or make your private information available to anyone without your knowledge or consent.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” means an account required to access and/or use certain areas and features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 12, below;
“Our Site” means this website, www.energetichealthinstitute.org, my.energetichealthinstitute.org, our.energetichealthinstitute.org;
“We/Us/Our” means the Energetic Health Institute, a 501(c)3 non-profit charity registered in the United States.
2. Information About Us
2.1 This website, my.energetichealthinstitute.org, is owned and operated by the Energetic Health Institute.
2.2 Our data protection officer can be contacted at [email protected]
3. Scope – What Does This Policy Cover?
4. What Data Do We Collect?
Some data will be collected automatically by this website to better enhance your experience, other data will only be collected if you voluntarily submit it and consent to us using it for the purposes set out in section 5, for example, when signing up for an Account. Depending upon your use of Our Site, We may collect some or all of the following data:
4.2 [business/company name]
4.3 [job title;]
4.5 [contact information such as email addresses and telephone numbers;]
4.6 [demographic information such as post code, preferences and interests;]
4.7 [financial information such as credit / debit card numbers;]
4.8 [IP address (automatically collected);]
4.9 [web browser type and version (automatically collected);]
4.10 [operating system (automatically collected);]
4.11 [a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to (automatically collected);]
5. How Do We Use Your Data?
5.1 All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on security see section 6, below.
5.2 We use your data to provide the best possible [courses and] services to you. This includes:
5.2.1 [Providing and managing your Account;]
5.2.2 [Providing and managing your access to Our Site;]
5.2.3 [Personalizing and tailoring your experience on Our Site;]
5.2.4 [Supplying Our [courses and] services to you;]
5.2.5 [Personalizing and tailoring Our [courses and] services for you;]
5.2.6 [Responding to communications from you;]
5.2.7 [Supplying you with emails e.g. newsletters, alerts etc. that you have subscribed to (you may unsubscribe or opt-out at any time by clicking on the opt out link at any time or emailing us at [email protected];]
5.2.8 [Market research;]
5.2.9 [Analyzing your use of Our Site [and gathering feedback] to enable us to continually improve our websites and your user experience;]
5.3 In some cases, the collection of data may be a statutory or contractual requirement, and We will be limited in the [courses and] services We can provide you without your consent for Us to be able to use such data.
5.4 With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by [email] AND/OR [telephone] AND/OR [text message] AND/OR [post] with information, news and offers on Our [courses, products] AND/OR [services]. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.
5.5 Advertisers whose content appears on Our Site may engage in what is known as “behavioral advertising” – advertising which is tailored to your preferences, based on your activity. Your activity is monitored using Cookies, as detailed below in section 12. You can control and limit your data used in this way by adjusting your web browser’s privacy settings. Please note that We do not control the activities of such advertisers, nor the information they collect and use. Limiting the use of your data in this way will not remove the advertising, but it will make it less relevant to your interests and activities on Our Site.
5.6 Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
a) you have given consent to the processing of your personal data for one or more specific purposes;
b) processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
c) processing is necessary for compliance with a legal obligation to which we are subject;
d) processing is necessary to protect the vital interests of you or of another natural person;
e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
f) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
6. How and Where Do We Store Your Data?
6.1 We only keep your data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it. In any event, we will conduct an [annual] review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need it in accordance with the terms of our Data Retention Policy. Our Data Retention Policies are:
• Your contact record and information will be deleted if you are no longer engaged with our emails after the one year period.
• Your contact record and information will be removed from all email communications and deleted upon your request.
6.2 Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties We engage and the use of the EU-approved Model Contractual Arrangements. [If We intend at any time to transfer any of your data outside the EEA, We will always obtain your consent beforehand and we have put in place the following safeguards to protect your data.
6.3 Data security is of great importance to Us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Our Site.
6.4 Notwithstanding the security measures that We take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to Us data via the internet.
7. Do We Share Your Data?
7.1 Data collected in my.energetichealthinstitute.org will not be shared with any 3rd party.
7.2 Your data will not be shared without your knowledge and permission.
7.3 We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymized and will not include any personally identifying information. Anonymized data will only be shared and used within the bounds of the law.
7.4 In certain circumstances We may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. In these instances we do not require consent from you in order to provide your data in such circumstances and will comply as required with any legally binding request that is made of us. We will inform you that that your data is being demanded by regulatory agencies and/or courts of law.
8. What Happens If Our Business Changes Hands?
8.1 At no time will this site be sold to a 3rd party.
9. How Can You Control Your Data?
9.1 When you submit information via this website, you may be given options to restrict our use of your data. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details AND/OR by managing your Account).
10. Your Right to Withhold Information and Your Right to Withdraw Information After You Have Given it
10.1 You may access [certain areas of] our website without providing any data at all. However, to use all features and functions available on our website (such as the courses you register for) you may be required to submit or allow for the collection of certain data.
10.3 You may withdraw your consent for us to use your personal data as set out in section in 5 at any time by contacting us using the details set out in section 15, and we will delete your data from our systems. However, you acknowledge this may limit our ability to provide the best possible [courses and] services to you.
11. How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by Us (where such data is held). Please contact Us for more details at [email protected], or using the contact details below in section 14.
13. Summary of Your Rights under GDPR
Under the GDPR, you have:
13.1 the right to request access to, deletion of or correction of, your personal data held by Us;
13.2 the right to complain to a supervisory authority;
13.3 be informed of what data processing is taking place;
13.4 the right to restrict processing;
13.5 the right to data portability;
13.6 object to processing of your personal data;
13.7 rights with respect to automated decision-making and profiling (see section 14 below).
14. Automated Decision-Making and Profiling
14.1 In the event that we use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge to such decisions under GDPR, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from Us.
14.2 The right described in section 14.1 does not apply in the following circumstances:
a) The decision is necessary for the entry into, or performance of, a contract between the you and us;
b) The decision is authorized by law; or
c) You have given you explicit consent.
14.3 Where We use your personal data for profiling purposes, the following shall apply:
a) Clear information explaining the profiling will be provided, including its significance and the likely consequences;
b) Appropriate mathematical or statistical procedures will be used;
c) Technical and organizational measures necessary to minimize the risk of errors and to enable such errors to be easily corrected shall be implemented; and
d) All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling.
14.5 We currently profile your personal data for the following purposes:
• Providing you with the best possible courses and personal education track for your preferences and goals.
• Hosting your course progress and achievements to progress through your education tracks and goals.
15. Payment Processing
Additionally we process payments through Stripe. When processing payments, some of your data will be passed to Stripe, including information required to process or support the payment, such as the purchase total and billing information.
16. Contacting Us
The owner of HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG may receive compensation for recommendations made in reference to the products or services on this website.
This compensation may be in the form of money, services or complimentary products and could exist without any action from a website visitor. Should you purchase a product or service that was recommended by HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG, it is understood that some form of compensation might be made to the HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG owner. For example, if you click on an affiliate link at HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG and then make a purchase of the recommended product or service, HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG owner may receive compensation.
This Compensation Disclosure has been provided for your protection and to fully disclose any relationship between HTTPS://MY.ENERGETICHEALTHINSTITUTE.ORG product or service recommendations and the owners of those product or services.